Invoice & Statement Rendering
Invoices, Statements, and Bills
Many businesses and corporations need to send out invoices, statements, or bills to their clientele via physical mail. It can be a cumbersome task, so that's why working with a mail service provider is a great idea. Here at PSS Mailing Solutions, you provide the raw data to us, and we are able to manage that data safely and securely.
We work with many city governments, municipalities, insurance companies, credit unions, banks, and utilities providers to manage the process of sending out invoices, statements, checks, or tax documents. We take this work very seriously and know that security is your number one concern. We have multiple layers of security built into our systems, both physically and digitally.
Every business or municipality is different in the way that billing is managed, but we strive to provide a solid foundation to send these out. We work with clients that send daily, weekly, bi-monthly, monthly, and quarterly. We can send out as few as a couple bills a day, or we can send out tens of thousands of these per day.
If you send out over 200 invoices or statements at a time, and they are consistent in page number and/or weight, we can apply postage discounts as these would count as bulk, presorted mail pieces. Once again, we want to take the guesswork out of statements and bills. They need to be to the client in a timely manner or on a specific date. We work with our clients and the USPS to make sure that we are able to follow guidelines and meet expectations.
Interested in finding out more? Please contact us today to start the process.
Frequently Asked Questions
How does it work?
Often times, a bid is needed. We typically go back and forth via phone call, email, or questionnaires so both parties understand expectations. Once we have been chosen for the job, test data is sent over. We have programs and systems in place to work through this data, along with our own human data processors. We can place the correct fields in the correct areas, all while following USPS guidelines on placement of names, addresses, etc. We print out the materials, insert them into the correct envelopes, and then categorize them into trays onto pallets. We take them directly from our facility to the USPS BMEU facility in Milan, Illinois, approximately 15 miles away.
We already have a mail service provider. Why choose you?
For one, there must be some reason you've found our website and you're still reading about us. Maybe you aren't 100% satisfied with your current mail service provider. Try us out. It never hurts to get a secondary quote from another provider. Also, we are good at what we do. We have been around since 1989, and as you may have guessed, mail has changed since then. We roll with the punches and have adapted, changed, and learned the new system. We're good.
We only have a couple hundred bills a month. Do we need a mail service provider?
Truthfully, no, but also, do you have someone in-house who does your invoicing and billing? If it's just another taxing job for the owner or something that stresses someone out who has many other responsibilities, this is an easy one to hand off to someone else. This isn't part of our job. This is our job, and we know how to do it well.
Do you mail out tax forms?
Yes, we do. There are specific forms and envelopes needed, so we need to have enough time to order those pieces before the forms are to mail out.